Organisations work well for many teams, but sometimes you need more structure. Teams let you create sub-groups within your organisation for departments, specialties, or project groups.

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What Are Teams?

Teams are child organisations that sit underneath your main organisation. They let you group people and events by department, specialty, or function.

Example Structures

Here are some examples of how organisations might structure their teams:

Organisation Type	Example Teams
NHS Trust	Paediatrics Team, Emergency Medicine Team, Simulation Centre
Training Hub	Primary Care Educators, Practice Nurse Trainers
Deanery	Foundation Programme Team, GP Training Team

Each team operates like a mini-organisation with its own members, events, and templates, while still being part of the parent organisation.

How Teams Relate to Organisations

Think of it as a hierarchy:

Your Organisation
├── Department A Team
├── Department B Team
└── Specialist Unit

People can be members of:

• Just the parent organisation
• Just a team
• Both the parent organisation and one or more teams

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When to Use Teams vs Just the Organisation

Not every organisation needs teams. Here’s how to decide:

Use Just the Organisation When

• Your team is small (under 10-15 people)
• Everyone works on the same events
• You don’t need to separate content by department
• Simple is better for your workflow

Use Teams When

• You have distinct departments or specialties
• Different groups run different types of events
• You want to separate events and templates by team
• People only need to see their department’s content
• You want clearer ownership of events

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How to Create a Team

Creating a team is straightforward. You need to be a member of the parent organisation first.

Step-by-Step

1. Go to the Educator section
2. Make sure you’re viewing your organisation workspace (check the workspace switcher)
3. Click Teams in the sidebar
4. Click Create Team
5. Enter the team name (be specific, e.g., “Paediatrics Team” not just “Paediatrics”)
6. Click Create

Your team is now created and you’re automatically added as a member.

What Happens After Creating

• The team appears in your Teams list
• You can switch to the team’s workspace using the workspace switcher
• Other organisation members can see the team and request to join
• The team has its own events, templates, and member list

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How to Join a Team

If a team already exists in your organisation, you can request to join it.

Joining a Team You Can See

1. Go to Teams in the sidebar
2. Find the team you want to join
3. Click Join Team
4. Confirm your request

Accepting a Team Invite

If someone has invited you to a team:

1. Go to Teams in the sidebar
2. Look for teams with an “Invited” badge
3. Click Accept Invite
4. You’re now a member of the team

Your Membership Status

The Teams page shows your relationship to each team:

Status	What It Means
Member	You’re in the team and can access its workspace
Pending	You’ve requested to join, waiting for approval
Invited	You’ve been invited, click Accept to join
(No badge)	You’re not a member, click Join to request access

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Working with Your Team

Once you’re a member of a team, you can work within that team’s workspace.

Switching to Your Team Workspace

1. Click the workspace switcher at the top of your sidebar
2. Select your team from the list
3. You’re now viewing that team’s content

What You Can Do in a Team Workspace

• View team events - See only events created within this team
• Create new events - Events you create belong to the team
• Use team templates - Access templates specific to this team
• Manage team members - Add or remove people from the team

Switching Back to the Organisation

Use the workspace switcher to switch back to your parent organisation or personal workspace at any time. Your content in each workspace stays separate.

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Common Questions

Can I be in multiple teams?

Yes. You can be a member of as many teams as you need. Use the workspace switcher to move between them.

This is useful if you:

• Support multiple departments
• Work across specialties
• Contribute to different project groups

Can team content be seen by the parent organisation?

No, by default. Each team’s content is private to its members. Being in the parent organisation doesn’t give you access to team content unless you’re also a member of that team.

This ensures departments can work independently without their events appearing in other teams’ views.

Who can create teams?

Currently, any member of an organisation can create teams within it. This may change as we develop more granular permissions.

Can I transfer events between teams?

Yes. You can transfer events and templates between any workspaces you’re a member of, including between teams.

How to transfer:

1. Select the event(s) or template(s) you want to move
2. Click Transfer
3. Choose the destination workspace from the list

You’ll see all workspaces you’re a member of as options.

What happens if someone leaves a team?

When someone is removed from a team:

• They lose access to that team’s workspace
• They can no longer see team events or templates
• Their work on team events remains (they don’t disappear)
• They can still be in the parent organisation or other teams

Can I delete a team?

Team deletion is currently handled by support. Contact support@medtribe.com if you need to remove a team. We’ll ensure any important content is preserved or transferred first.

Do teams have their own billing?

No. Teams share the parent organisation’s subscription and tier. Creating teams doesn’t add to your costs or change your plan.

Can teams have their own branding?

Yes, to an extent. Each team can have its own:

• Email templates
• Certificate templates
• Booking form templates

These are separate from the parent organisation’s templates.

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Quick Reference

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Terminology

Term	Meaning
Organisation	Your main workspace (e.g., your trust or training hub)
Team	A sub-group within your organisation (e.g., a department or specialty team)
Parent Organisation	The organisation a team belongs to
Workspace Switcher	The dropdown at the top of your sidebar for changing workspaces
Team Member	Someone who belongs to a specific team

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Example Workflow

Here’s how a typical organisation might set up their teams:

1. Create the Organisation

The administrator creates the main organisation (e.g., your trust or training hub name).

2. Create Teams for Each Department

They create teams for each department that runs training. For example:

• Department A Team
• Department B Team
• Simulation Centre

3. People Join Their Teams

Staff request to join their relevant team(s):

• Educators join their department’s team
• Training coordinators may join multiple teams
• Administrators can access all teams

4. Each Team Creates Their Events

Each team creates events relevant to their specialty:

• Department teams create specialty-specific courses
• Simulation centres create simulation training days
• Cross-functional teams create collaborative workshops

5. Content Stays Organised

• Team members only see their team’s events in their workspace
• Coordinators can switch between team workspaces
• Everyone focuses on their own content without being overwhelmed by other departments

This structure keeps training organised while allowing collaboration where needed.

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Need Help?

Contact Support:

• Email: support@medtribe.com
• Book a demo

Common requests we can help with:

• Setting up your team structure
• Moving content between teams
• Advising on the best structure for your organisation
• Training sessions for team leads